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Rules of the Probus Club of Sevenoaks
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1 Name The Club is called the Probus Club of Sevenoaks.
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2 Objective The objective of the Club is to provide a regular meeting
point for fully or partially retired professional and business men, particularly
for those who appreciate and value in their retirement increased social contact
and the opportunity for meeting others in similar circumstances.
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3 Admission of members Every candidate for membership shall be proposed
and seconded by members of the Club.
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4 Election Candidates for membership may be elected by the Committee
at its sole discretion.
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5 Management
5.1 The Management of the Club shall be entrusted to a Committee consisting
of the Chairman, the immediate past Chairman, the General Secretary, the
Treasurer and eight other members of the Club.
5.2 The Chairman is to be elected at the Annual General Meeting for one year only.
5.3 The General Secretary, the Treasurer and the eight other members of the Club
are to be elected at the Annual General Meeting and are eligible for re-election.
5.4 The Committee shall meet at least once in every four months.
5.5 At meetings of the Committee a quorum shall consist of six members of the Committee.
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6 Purchase and supply of alcoholic beverages Purchase for the Club and
supply by the Club of alcoholic beverages shall be undertaken by the appointed
Bar Secretaries or their Deputies in consultation with the appropriate Lunch Secretary.
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7 Casual Vacancies
7.1 The Committee may at any time fill any casual vacancy arising within the Committee.
7.2 Any member of the Committee so appointed holds office only until the next Annual
General Meeting but is then eligible for re-election.
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8 Subscription
8.1 The annual subscription shall be decided at a general meeting.
8.2 On being admitted to the Club every member shall pay the annual subscription
except that members admitted between 1st August and 30th September are not required
to pay an annual subscription for the year of their admittance.
8.3 Every member shall pay on 1st October an annual subscription at the rate
determined.
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9 Commission
9.1 No member may at any time receive at the expense of the Club any
commission percentage or similar payment on or with reference to purchases of
alcoholic beverages by the Club.
9.2 No member may directly or indirectly derive any pecuniary benefit from
the supply of alcoholic beverages by or on behalf of the Club to members or
guests apart from any benefit accruing to the Club as a whole and apart also
from any benefit which a person derives indirectly by reason of the supply giving
rise to or contributing to a general gain from the carrying on of the Club.
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10 Application of profit No money or property of the Club or any gain
arising from the carrying on of the Club may be applied otherwise than for the
benefit of the Club as a whole or that part of the Club from which the profit
has arisen.
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11 Accounts 11.1 A member of the Club is to be appointed as
Independent Examiner at the Annual General Meeting. He is not to be
a member of the Committee.
11.2 Accounts of the financial affairs of the Club duly examined
by the Independent Examiner shall be made available to every member
at the Annual General Meeting.
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12 Subscriptions in arrears Members who have not paid their annual
subscription by 31st December shall be deemed to have resigned.
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13 Annual General Meetings
13.1 An Annual General Meeting of the Club shall be held, normally in
January, and 15 months should not elapse without a general meeting.
13.2 At each Annual General Meeting:
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13.2.1 the accounts for the previous financial year ending on 30th September
prior to the meeting (having first been examined by the Independent Examiner)
shall be presented and, if accepted, passed;
13.2.2 the Committee shall be elected;
13.2.3 the Independent Examiner shall be appointed and
13.2.4 any other business that has been communicated to
the General Secretary shall be considered.
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14 Extraordinary general meetings
14.1 An extraordinary general meeting may be convened at any time by
the Committee and shall be convened within 42 days of a request by one-tenth
of the members of the Club for the time being or 30 members whichever is the lesser.
14.2 Such a request shall state the purpose for which a meeting is required
and shall be submitted to the General Secretary.
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15 Notice of meetings At least 21 days before any general meeting
the General Secretary shall post in a conspicuous place in the Club's
premises a notice of the meeting stating the time when and the place where
it will be held and the business to be conducted. If this is not practicable
in the time available, this notice will be given by such other means as
agreed by the Committee.
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16 Business at a general meeting
16.1 The business at any general meeting shall be limited to that provided
for by these rules and any further matters set out in the notice convening the
meeting.
16.2 At any general meeting a quorum shall consist of 20 members of the Club.
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17 Votes Each member has one vote at all meetings of the Club. Voting
at all meetings shall be by a show of hands or by ballot at the discretion of
the Chairman of the meeting. In the event of an equal division of votes, the
Chairman of the meeting shall have a second or casting vote.
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18 Chairman The Chairman of the Club presides at all General Meetings
of the Club but if he is not present within 15 minutes after the time appointed
for the meeting or has signified his inability to be present at the meeting the
members present may choose one of their number to be the Chairman of the meeting.
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19 Expulsion of members
19.1 The Committee may expel any member who offends against the rules
of the Club or whose conduct, in the opinion of the Committee, renders
him unfit for membership of the Club.
19.2 Before any member is expelled the General Secretary shall give
him seven days' written notice to attend a meeting of the Committee and
shall inform him of the complaints made against him.
19.3 No member may be expelled unless:
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19.3.1 he is first given an opportunity of appearing before the Committee
and answering complaints made against him and
19.3.2 at least two-thirds of the Committee then present vote in favour
of his expulsion.
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20 Guests
20.1 Any member may introduce male guests to the Club.
20.2 The member introducing a guest shall enter the name and address
of the guest together with his own name in a book which shall be kept on
the Club premises.
20.3 A guest may purchase alcoholic beverages in the Club.
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21 Opening of Club premises The premises used by the Club are
open to members on days and between the hours the Committee from time
to time determines.
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22 Permitted hours The permitted hours for the supply of
alcoholic beverages are as stated in the current licence.
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23 Modification of rules No alteration or addition to these rules
may be made except by a resolution carried by a majority of at least
two-thirds of the members present at a general meeting notice of which
contained particulars of the proposed alteration or addition.
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(APPROVED AT THE ANNUAL GENERAL MEETING HELD ON 17th JANUARY 2011
AND AGREED AT THE ANNUAL GENERAL MEETING HELD ON 16th JANUARY 2012 )
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